These documents are binding and they outline our responsibilities to you as well as clarify your rights and obligatons as a member of our communities.
By submitting a housing and/or dining service application, you agree to the terms of these contracts. If under 18 years of age, you must have a parent or guardian agree to the contract terms by eProxy for it to be effective.
- Residence Hall and Dining Contract Terms and Conditions
- Unfurnished Apartment Housing Contract Terms and Conditions
- Union Street Center, Willkie South, Mason, and Hillcrest Apartments Housing Contract Terms and Conditions
- Fall Semester Housing Contract Terms and Conditions
- Flex Bucks Contract Terms and Conditions
- International Exchange Programs Housing and Dining Contract Terms and Conditions
- Residence Hall and Furnished Apartments Housing Contract Terms and Conditions
- Unfurnished Apartment Housing Contract Terms and Conditions
- Student I-BUCKS 25 or 60 Meal Plan Contract Terms and Conditions
How to Cancel a Contract
All current and future students who have submitted a housing application have entered into a contract with us and must contact us to cancel. Contacting the Admissions office to cancel enrollment does not affect housing and dining contracts.
Cancellation fees may apply. Refer to the terms of your contract for more information. Please contact an assignment office for residence halls or apartments, or dining services to request an estimate of your cancellation fee.
Students with an I-BUCKS 60 or 25 meal plan must also submit a request to cancel online. After logging in, select the option to "change plan" to request to cancel your plan. In the text box, explain your reason and submit. For assistance, contact dining services or call 812-855-1764.
2016–17 Residence Hall Rules & Regulations
Listed below are the rules and regulations that all contracted residents and their guests are expected to uphold when choosing to live in any Indiana University residence hall. These standards are designed to create and maintain an environment of academic achievement, comfort, respect, and safety for all who live in and visit the residence halls. These standards are in addition to university-wide standards expected of all Indiana University students, as outlined in the Code of Student Rights, Responsibilities, and Conduct, hereafter referred to as "the Code". Violations of the Code and/or these Residence Hall Rules & Regulations may result in university student conduct charges.
- Escort & Guest
- Quiet & Courtesy Hours
- Residency Policy
- Activities Resulting in Damage, Distress, or Disturbance
- Room Responsibility
- Keys and Key Cards
- Prohibited & Restricted Items
- Rights & Freedoms
- Selling & Soliciting
- Fire Equipment & Safety
- Dining Hall
- Student Government Property
- Unit Disciplinary Action
- Alcohol Use
A. Escort & Guest
- No person may enter a hall, living unit, or room to which they have not been assigned without a resident escort who is a resident of that hall, living unit, or room. Guests must be escorted at all times within the residence halls.
- Residents may host guests overnight in the residence halls, except during break periods or at the discretion of center management. No more than two guests per resident are allowed to stay overnight in a room. Hosts must receive permission from all roommates and suitemates to have an overnight guest, and it is the responsibility of the host to register their guests. Guest registration procedures can be obtained by contacting the center desk, or at the RPS Guest Registration Site.
- Residents are allowed to have guests in their rooms. Under all circumstances and at all times, the roommate(s) privacy takes priority over a guest. Guests may not stay for more than four consecutive days in the residence halls, nor more than once per semester. The residence manager of the center must grant any exception to this, and the decision should be made in consultation with the roommate(s).
- Residents are responsible for the behavior of their guests while guests are on residence hall grounds and can be held accountable through the judicial system for the actions of their guests. Center management reserves the right to ban a guest’s presence in the center if his or her behavior creates a disturbance to other residents or center staff.
- Unless otherwise approved by the residence manager and designated with signage, floor restrooms designed for simultaneous use by multiple persons are to be used only by the gender designated for that restroom.
B. Quiet & Courtesy Hours
- Residents have the right to sleep and study in their rooms at any time without interference from those around them. During quiet hours, sound must not be audible beyond the limits of any individual room, hallway, or lounge. Residents are expected to demonstrate courtesy and consideration toward others at all times and, if asked to respect this right, are expected to comply immediately.
- For all units except academic communities, quiet hours will be Sunday through Thursday from 10 p.m.–9 a.m. and Friday and Saturday from 2–10 a.m.
- For academic communities, quiet hours will be Sunday through Thursday from 8 p.m.–9 a.m. and Friday and Saturday from 2–10 a.m.
- During final examination periods, 24-hour quiet hours are in effect.
C. Residency Policy
All first-year students at Indiana University are required to comply with the conditions of the residency policy approved by the Board of Trustees. Additional details can be found on the RPS website at the Residency Policy website.
D. Activities Resulting in Damage, Distress, or Disturbance
- Individual or group activities that result in distress or disturbance to others are prohibited. Individual or group activities that can cause damage or destruction to the property are also prohibited. Types of behavior falling into this category include, but are not limited to, hall sports, hallway disruptions, use of amplified noise producing products in student rooms or lounges, placing trash in public areas, pranks, unsanitary conditions, and use of water guns.
- Using or attempting to use university property in a manner inconsistent with its designated purpose is prohibited.
- Writing offensive and/or inappropriate language or symbols on dry erase boards, walks, or other areas frequented by the public is prohibited.
- Gambling, or the behavior resulting from gambling that results in disruption to the residence hall community, is prohibited.
E. Room Responsibility
- Residents are responsible for any activities, damages, or policy violations that occur in rooms or bathrooms to which they have been assigned when it can be reasonably shown the residents knew or reasonably should have known that the inappropriate activity or damage occurred. This is including, but not limited to, activities, damages, or policy violations caused by guests.
- Residents or guests who are present on residence hall grounds and know that a violation(s) is/are occurring will be deemed complicit in the activity unless the person immediately reports the situation to a university official and/or leaves the area upon discovering the violation(s).
- Painting or furniture modification, including the possession of public-area furniture in individual rooms, is prohibited. A user/relocation fee of $5 per day or $25, whichever is greater, may be assessed for the unauthorized moving of furniture.
- Storage of personal furniture and other belongings, including bicycles, in public areas is prohibited.
- Modification of permanent alteration or wiring to the structure of the room within a hall or living unit is prohibited.
- Window screens must be secured at all times. Residents may be charged a replacement fee. Windows must not be used as an exit or entrance to the building, except during a building-wide emergency evacuation.
- Window surfaces must be kept 25 percent clear of all opaque materials, such as aluminum foil, posters, or signs. All window treatments (blinds and draperies) provided are flame retardant and should not be replaced without prior authorization.
- Room doors must be kept free of flammable materials, particularly loose paper. Doors should not be wrapped or covered with flammable materials.
- Displays and/or decorations of paper, dried vegetation, corrugated cardboard, cloth, or light plastics determined to be a fire hazard are prohibited.
- Electrical outlets must be appropriately used and electronic equipment (computers, hair dryers, stereos, televisions, etc.) must not overload circuits, be left unattended, or be improperly wired.
- Residents must not operate a commercial business from their rooms or any part of the residence halls.
- Decorations must not overload electrical circuits and, if appropriate, must be fireproofed in accordance with environmental health and safety standards.
- Residents must have proper administrative approval to move from their assigned residence hall room to another residence hall room.
- The apartment co-resident, community, roommate, and suitemate agreements shall not be violated.
- Occupying residence hall space outside the contract period is prohibited. This includes failure to vacate the residence halls when they are closed.
- Residents who are living alone in a double room and have not been approved to have the room as a “double as a single” will be expected to keep the uninhabited part of the room clear so that the room is ready for another resident to move in at any time.
- Lofting or bunking of beds and/or other room furniture must be in compliance with RPS policy, which can be obtained at each center desk.
F. Keys & Key Cards
- All residence hall room keys and key cards, including university IDs, are the property of Indiana University and may not be loaned or duplicated by residents.
- Lost keys or key cards must be reported immediately to residence hall staff. Found keys or key cards, including university IDs, must be given immediately to residence hall staff at the center desk.
- Residents must return room keys or temporary key cards upon checking out of the residence hall. Failure to do so could result in a monetary charge.
- Residents are expected to be responsible for their keys and/or key cards, including university IDs at all times. Residence hall staff will assist a student with room entry when the resident loses or forgets his or her key and/or key card. However, four or more lockouts per academic year constitutes abuse of this policy and will initiate a meeting with residence management staff to discuss that apparent disregard for the key and key card policy. Continued abuse of the policy can also result in student conduct charges in addition to the financial charges that can also be imposed after the first lockout per semester.
G. Prohibited & Restricted Items
For health, insurance liability, and safety reasons, residents are prohibited from having the following items in their rooms:
- Combustible liquids and other similar materials, except for sealed containers not exceeding eight-ounce capacity.
- Open-coil appliances and heaters, including, but not limited to, exposed burners (including popcorn poppers without self-contained heating units), immersion coils, hot plates, power tools, pottery water-warmers, charcoal or propane or indoor grills, stoves and camping stoves, and toaster ovens.
- Fire/open flame materials or high-heat producing devices, including, but not limited to, burning candles, charcoal and propane grills, crock pots, fireworks, halogen lights and lamps, incense and incense burners, sun lamps, and tanning beds.
- Smoking devices (pipes, hookahs, etc.).
- Antennas, satellite dishes, or wires extending outside room windows.
- Air conditioners, full-sized refrigerators, portable dishwashers, and washing machines and dryers (unless these items are provided by or pre-approved by RPS as part of the room furniture).
- Portable pools, portable hot tubs, or waterbeds.
- Firearms or other weapons, per the Code.
- Alcoholic beverages, per the Code.
- Illegal drugs, per the Code.
- Hoverboards, mopeds, motorcycles, and other similar vehicles. Bicycles may not be kept in hallways, public areas, or stairwells inside the residence halls.
- No pets or animals, including birds, laboratory specimens, and guests’ pets are permitted in RPS housing units. Fish or crustaceans kept in aquariums are allowed. Aquariums may not exceed a 10-gallon capacity. Requests for animals related to a disability must be approved through the Office of Disability Services for Students and by emailing the Housing Assignments Office.
- All containers of alcohol are prohibited, even if the containers are empty. This includes liquor bottle or beer can displays that are meant to be decorative. The exception to this rule is in rooms where students are allowed to possess alcohol.
- Items that management considers to be potentially harmful to students are not allowed in the residence halls.
H. Rights & Freedoms
- Actions that infringe generally upon the rights and freedoms of other students are prohibited, regardless of the intention behind the action(s). Such action(s) include, but are not limited to, bullying, coercion, discrimination, harassment, intimidation, and threats, communicated in any form, including but not limited to technology (social media, telephone, text messages, websites, etc.).
- Harassment based on color, disability, ethnicity, gender, gender identity, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status, as listed in the Code, is prohibited.
Smoking, and/or the use of electronic cigarettes, is prohibited inside all residence halls and on Indiana University owned or leased property, except in designated outdoor areas.
J. Selling & Soliciting
Door-to-door sales or solicitation in the residence halls is not permitted. Resident and student organizations registered with the university may obtain permission to sell merchandise or services in the public areas of the residence halls. Such activities must conform to other residence hall policies, standards established by the IU Department of Environmental Health and Safety, and university contracts with private vendors or suppliers.
K. Fire Equipment & Safety
- Tampering with, or altering the function of any firefighting equipment, including, but not limited to, exit lights, fire alarms, fire extinguishers, fire hoses, and sprinkler systems is prohibited. You and/or your guest will be held financially responsible for any damage done to the residence hall caused by tampering with these systems.
- Propping fire doors or outside doors of residence halls is prohibited.
- Unauthorized entry to areas of residence halls, including, but not limited to, balconies, dining halls, offices, roofs, and window ledges, is prohibited.
- Failing to vacate the residence hall when directed to do so by residence hall staff, emergency staff, or the sounding of a fire/smoke alarm is prohibited.
- Improper use of kitchen/cooking facilities is prohibited.
- Throwing items or shining lasers from residence hall windows is prohibited.
- Blocking hallways and doors with personal items is prohibited.
- Bonfires or campfires are prohibited on residence hall property unless specifically authorized. To obtain information and permits, visit the Office of Insurance, Loss Control & Claims.
L. Dining Hall
- Misuse of a university ID card for dining hall privileges is prohibited. ID cards are not to be used by anyone other than the ID card owner.
- Reusable tableware (china, glass, silverware, and trays) are not be removed from the dining area without permission of a dining supervisor.
- Nothing is to be thrown anywhere in the dining area.
- Patrons are to place their table service, trash, and/or trays to the designated areas.
M. Student Government Property
Individual students or subdivisions of residence hall student government are expected to return borrowed student government property at the prescribed time. Student government property is to be returned in an undamaged condition.
N. Unit Disciplinary Action
- Damage to public areas and furnishings within a residence hall is considered to be the responsibility of the residents of that building, floor, or unit. If individuals responsible for damage cannot be identified, the residents of the building, floor, or unit will become collectively responsible for the cost of repair and/or replacement. The management of the residence hall will inform the unit of the situation and give community members an opportunity to identify responsible individuals before billing the entire unit.
- In situations where the damages are extreme or repetitive and/or the unit is severely disruptive, the building, floor, or unit may be referred to the Residence Hall Association Judicial Board to be considered for further sanctions, which can include the unit being disbanded and the residents reassigned to other residence halls.
O. Alcohol Use: Collins-Hillcrest, Union Street Center, and Willkie (excluding Mason)
Because many residents of Collins-Hillcrest, Union Street Center, and Willkie are 21 years of age or older, the university recognizes the need to give special consideration to possession and consumption of alcoholic beverages. All residents of Collins-Hillcrest, Union Street Center, and Willkie are expected to be aware of, understand, and follow Indiana alcoholic beverage laws, federal statutes about alcoholic beverages, the Code, State Board of Accounts regulations concerning student government organization accounts, and the policies of Collins-Hillcrest Union Street Center and Willkie. The following rules apply to those who possess or consume alcoholic beverages in Collins-Hillcrest, Union Street Center, and Willkie.
- Alcohol and alcohol containers are prohibited in common areas of suites/apartments where not all occupants of that suite/apartment are 21 or older. Persons under the age of 21 are not permitted to possess or consume alcoholic beverages.
- Responsible possession and consumption of alcoholic beverages is permitted for those persons 21 years of age or older, except in those manners and areas in which they are prohibited by these rules.
- Beer contained in any form of keg is prohibited in rooms or apartments.
- Possession of open containers of alcoholic beverages and consumption of alcoholic beverages is not permitted in the centers’ public areas, which include, but not limited to, computer rooms, elevators, hallways, laundry rooms, libraries, lobbies, photography rooms, restrooms, stairwells, or weight rooms.
2016–17 Apartment Rules & Regulations
Indiana University Apartment Housing Rules & Regulations apply to all residents, dependents, or other occupants of apartment housing units, as well as visitors and guests. All residents are expected to be familiar with and abide by the terms and conditions of the apartment housing contract and the Code of Student Rights, Responsibilities, and Conduct, hereafter referred to as “the Code”.
- Apartment Occupancy List
- Vacating the Apartment
- Prohibited Actions
- Children at Play
- Keys & Key Cards
- University Property
- Clear Walkways
- Exterior Spaces
- Prohibited Items
- You are responsible for the conduct of your guests and dependents. You will be responsible for any damages, policy violations, or property losses attributed to your guests.
- Any resident who is present in an apartment and knows a violation is occurring will be deemed complicit in the activity unless the resident has immediately reported the situation to a university official and/or has left the room upon discovering the violation.
2. Apartment Occupancy ListYou must complete the apartment occupancy list in the Personal Emergency Contact Information (PECI) application at go.iu.edu/5eR before checking into the apartment. You must submit a list of all apartment occupants to your apartment housing office upon checking into the apartment. You are required to keep the occupant list up-to-date at the PECI site referenced above. The roommate(s) must give approval to host overnight guests.
3. Vacating the Apartment
When planning to vacate the apartment, you must notify the apartment housing assignments office and complete the necessary forms.
4. Prohibited Actions
Actions that infringe generally upon the rights and freedoms of other residents are prohibited, regardless of the intention behind the actions. Such actions include, but are not limited to coercion, discrimination, harassment, intimidation, pranks, and threats.
You must observe the academic nature and close parameters of the community. Residents must be considerate at all times regarding noise levels when requested by neighbors.
Residents must maintain clean and sanitary conditions inside their apartments.
7. Children at Play
Children must not play in the hallways, laundry areas, lobbies, or stairwells. Parents must provide supervision of children on playgrounds and recreational areas located near all apartment buildings. The equipment should not be used after dark so as not to disturb nearby residents.
8. Keys & Key Cards
All apartment keys/key cards are the property of Indiana University and may not be duplicated.
9. University Property
Using or attempting to use university property in a manner inconsistent with its designated purpose is prohibited.
You may not use any part of the residence facility or grounds for commercial or nonresidential purposes. Door-to-door selling in the buildings is not permitted.
11. Clear Walkways
Keep corridors, hallways, and stairwells clear of personal items and household trash.
12. Exterior Spaces
Exterior spaces, such as patios and walkways, cannot be used for storage. Also, furniture designed for indoor use cannot be used outside (balconies, patios, walkways, etc.).
Smoking and/or the use of electronic cigarettes is prohibited inside all apartments and on Indiana University owned or leased property, except in designated outdoor areas.
You may not alter, damage, or modify your apartment or change locks and latches on apartment doors. Painting is permitted with the approval of the housing manager. Contact paper should not be used on shelves, walls, or floors in the apartments. Lightweight hanging items, such as pictures and wall hangings, may be hung using the wooden picture hanging rails provided. Attached shelving is not allowed unless the university provides it as part of the furnishings. No appliances or equipment may be removed from the apartment unless authorized by the housing manager. Possession of public-area furniture in individual apartments is prohibited. Carpets may not be fastened down with tacks, tack strips, or adhesives. Double-sided carpet tape may be used as long as you can clean up the residue when you move. You will be responsible for the cost of floor repairs. Modifications to electrical wiring, including smoke detection devices, within an apartment or living unit, are prohibited.
15. Prohibited Items
RPS must place the safety of all guests and residents first. Therefore, some items are not permitted in any apartment. These include:
- Antennas, satellite dishes, or other wires extending outside of windows.
- Burning candles.
- Burning incense.
- Clothes washers and dryers.
- Firearms or other weapons, including but not limited to air guns and BB guns.
- Fireworks or explosive materials, whether factory or homemade.
- Flammable liquids and other similar materials, except for sealed containers not exceeding eight-ounce capacity.
- Halogen lamps, sometimes called torchieres.
- Hoverboards, mopeds, motorcycles, and other similar vehicles.
- Illegal drugs.
- Open flame stoves.
- Tanning beds.
In addition, you may not cover your apartment door with wrapping paper or other flammable materials.
The only permitted electrical appliances in apartment housing must be the Underwriters Laboratory (UL) listed, equipped with thermostatic controls, and rated at 700 watts (6 amps) or less. Such electrical items include extension cords and outlet strips. You may use type "S", "SJ", or 14-gauge wire. Extension cords, surge protectors, and using LCDI technology, such as FireShieldÂ®, are strongly recommended.
You may not use charcoal grills inside apartments, on balconies, or any place smoke may enter the building. Never empty hot coal ashes into trash bins.
No pets (or animals), including birds, guests’ pets, or laboratory specimens are permitted in RPS housing units. Crustaceans or fish kept in aquariums are allowed. Aquariums may not exceed a 10-gallon capacity. Requests for animals related to a disability must be approved through the Office of Disability Services for Students website and by emailing the Housing Assignments Office.
Any resident found in violation of the pet policy will be subject to contract cancellation. Also, there will be a charge levied against the resident to cover the cost of inspection and treatment, if needed, of the apartment for fleas or other insects brought in by an animal.
Bicycles, inline skates, scooters, and skateboards must not be used inside the buildings or in or near busy areas, such as entrances and exits.
Do not drive or park vehicles on lawns, walks, or any areas other than streets, roadways, and parking lots. Also, do not place any vehicle in an area designated as "No Parking". Be sure to observe all campus parking regulations.
You are responsible for abiding by all the conditions and terms of your apartment housing contract.
You are responsible for abiding by all documents, including electronic or digital copies sent to you by the university and apartment housing.
Writing offensive and/or inappropriate language or symbols on dry erase boards, walks, or other areas frequented by the public is prohibited.
- Persons under the age of 21 are not permitted to possess or consume alcoholic beverages.
- Alcohol may not be used in public areas of apartment housing, including but not limited to balconies, breezeways, elevators, laundry rooms, parking lots, picnic or grassy areas, recreational areas, stairwells, or anywhere else in the community.
- To protect the health and safety of residents and their guests, alcoholic beverages may not be served at private or sponsored events held in meeting rooms or other public areas.
- Beer contained in any form of keg is prohibited.
Bonfires or campfires are prohibited on apartment housing property unless specifically authorized. To obtain information and permits, visit Office of Insurance, Loss Control & Claims webpage.